Fincta: The Free CRM Real Estate Agents Have Been Waiting For
At Real Estate Mijas we work with agents and agencies across the Costa del Sol every day, and one problem comes up constantly — client management.
Contacts scattered across phones, notes, WhatsApp, emails… and someone always ends up falling through the cracks. A buyer who showed real interest, had the budget, and simply got forgotten because there was no follow-up system in place.
That’s why when we came across Fincta, we knew we had to share it with every agent we know.
What is Fincta?
Fincta is a webapp built specifically for real estate agents and agencies. Think of it as your own private client database — completely separate from your personal phone contacts — with automatic follow-up reminders so no one ever falls through the cracks again.
No downloads, no installations. It opens directly in the browser on your PC, phone or tablet.
Who Built It and Why?
Fincta was built by a real estate agent based on the Costa del Sol who had the same problem every agent has. He tried other CRMs but they were either too expensive or too complicated to actually use on a daily basis. So he built his own — and once it was working well, he adapted it so any agent or agency could use it.
That story resonates with us. The best tools are usually the ones built by people who actually needed them.
What Makes Fincta Different?
Most CRMs in the real estate sector are designed for large agencies with big budgets and dedicated admin teams. Fincta is designed for the agent on the ground — someone who needs to add a contact in 20 seconds during a property viewing, not spend 10 minutes filling out a form.
Here’s what stands out:
⚡ Register a client in 20 seconds
Name, phone number, budget and area. That’s it. No lengthy forms, no mandatory fields, no friction. The moment you meet someone interesting, they’re in your database before you’ve even said goodbye.
🔔 Automatic follow-up reminders
This is the feature that makes the biggest difference. Fincta tracks when you last contacted each client and alerts you when too much time has passed. It sounds simple — because it is. But how many potential deals have you lost simply because life got in the way and you forgot to follow up?
🏠 Match buyers with properties automatically
Fincta cross-references your client database with your property portfolio and suggests which properties match each buyer based on budget, area, number of bedrooms and property type. Less manual searching, more relevant conversations.
🌍 Built for international and domestic clients
Whether your clients are British, German, Norwegian, Dutch, Spanish or from anywhere else in the world, Fincta handles them all. You can register nationality with a flag, filter by country and manage your entire international pipeline from one place.
📊 Pipeline view
Visual tracking of every active deal — from first contact through to negotiation and closing. No more spreadsheets, no more sticky notes, no more “where did I leave that buyer’s details?”
🎙️ Voice notes
Record quick audio notes directly in each client’s profile. Perfect for capturing details on the go during a viewing or a phone call.
📱 Works on everything
PC, smartphone, tablet — it doesn’t matter. Because it’s a webapp that runs in any browser, you get a consistent experience on every device without downloading anything.
How Much Does It Cost?
Right now — nothing. Fincta is in free beta with full access to every feature, no credit card required and no usage limits. When the paid version launches, the expected price is €19/month — which is extremely competitive compared to other CRMs in the market that charge €50-200/month for similar functionality.
As a beta user you’ll get advance notice before any changes and a special early adopter price. So now is genuinely the best time to sign up.
Who Is It For?
Fincta works for independent agents and agencies of any size across Spain. It’s particularly well suited for agents working with international buyers — something that applies to most of us on the Costa del Sol, where clients come from the UK, Germany, Scandinavia and beyond.
If you’ve been looking for a simple, affordable alternative to the big CRMs in the sector — or if you’re still managing your clients in a spreadsheet or your phone contacts — Fincta is worth trying. You have nothing to lose.
Our Verdict
Simple, fast, well designed and completely free for now. It’s not trying to replace Salesforce — it’s trying to solve the real problem that most agents have: staying on top of your contacts and never losing a client to poor follow-up.
We recommend it.